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Steel Valley OKs new electronic records, signatures policy

By Stacy Lee
Wednesday, March 6, 2013, 1:56 a.m.
 

Steel Valley school board approved a new policy involving electronic records and signatures.

It says, “Under certain conditions, electronic records and signatures satisfy the requirements of a written signature when transacting business. The Steel Valley School District wishes to promote effective and efficient use of electronic communications to conduct business.”

The policy indicates the electronic signature has to identify the individual signing the document by his or her name and title, the identity of the signer must be capable of validation through an audit trail, and the electronic signature can't be changed once it is done.

It said the school district will keep an electronic record-keeping system to “receive, store and reproduce electronic record signatures relating to transactions in their original form” and make sure the electronic records and signatures can be accurately duplicated. There will be designated people authorized to use an electronic signature for district business and those individuals have to sign a statement of exclusive use, according to the policy.

It says the school district will keep a secure hard copy log of the pin/password or actual signature of the authorized person.

The school board approved the new policy last week.

School directors accepted the donation of the original Steel Valley High School building construction sign from the family of Joseph R. Havrilla and the high school history club.

“I'd like to thank the Joseph R. Havrilla family for the donation,” school board president Beth Cannon said.

“Mr. Havrilla was a long-time school director in both the Munhall and Steel Valley school districts,” director Michael Terrick said. “He contributed immensely to this district and this is just one more donation he's making to us from the beyond, I guess you can say.”

School directors also approved:

• The retirement resignations of Sharon Adams effective Aug. 1 and Kathy Marzec Butler retroactive to Dec. 3.

• The appointment of Anthony Hritz to a long-term substitute special education position retroactive to Feb. 8 and lasting the rest of this school year.

• Additional hours as needed for interim business manager James Marnell at a rate of $50 per hour and no fringe benefits.

• The administration to designate as many as six substitute teachers per week as district substitute teachers for daily needs.

• The recall of a paraprofessional to a daily half-day assignment at the Batch Center.

• Advertising for bids for the installation of air conditioning in the middle school cafeteria

Stacy Lee is a staff writer for Trib Total Media. She can be reached at 412-664-9161, ext. 1970, or slee@tribweb.com.

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